Register Now: Get Jazzed!
Join AIM for our Leadership in Action Conference and 25th Anniversary Celebration! This annual conference is an invaluable opportunity for AIM members, immunization program staff, and immunization partners to build and strengthen relationships and to learn about and discuss the latest immunization issues and initiatives. As an attendee, you will enjoy leadership development training, collaborative meeting opportunities with colleagues, face-to-face time with the Centers for Disease Control and Prevention (CDC) and other federal partners, and networking opportunities with corporate and nonprofit partners in the immunization space. You especially don’t want to miss this year’s conference which will include a special celebration for AIM’s 25th anniversary!
Where is AIM’s 2024 conference?
We are excited to head back to New Orleans, Louisiana! The conference will be at the Hyatt Regency New Orleans. Please book your room using the AIM room block linked below.
When is the conference?
The AIM conference is Tuesday, December 10 – Thursday, December 12, with optional pre- and post-conference activities noted below.
Who attends the AIM conference?
Typically, we have 250-300 attendees which includes the 64 jurisdictional immunization program managers (AIM members) and their staff, CDC staff and leadership, nonprofit partners, and corporate alliance members.
How do I register?
Please visit this link to register for both the conference and Friday training. Credit card payment is required at the time of registration. AIM will not be able to invoice for conference registration fees.
How much is the conference registration fee?
$800 early-bird (through November 15)
$850 regular (November 16 – December 9)
$950 on-site (December 10 – 12)
What is the refund policy?
Refunds are limited to conference fees paid and do not include any travel, lodging, transportation, or other fees paid independently of conference registration. No-shows and on-site purchase are non-refundable. All refunds will be remitted by the same method of payment used to register.
- Full Refund: To qualify for a full refund of registration fees paid, a written cancellation must be received no later than 11:59 PM EST on November 8, 2024, less a $25 administrative fee.
- Partial Refund: Cancellations received from November 9, 2024, until 11:59 PM EST on November 21, 2024, will receive a 50% refund.
- No refunds will be given starting November 22, 2024. Cancellation and refund requests should be emailed to [email protected].
- Substitutions: Substitutions are permitted at any time, with no fee, and encouraged in lieu of cancellations and must be submitted in writing to [email protected]. Please include the original attendee’s name and email address along with the substitute’s contact information (name, phone, and email address).
Pre-conference activities: Monday, December 9
- Optional Monday Networking Event (TBD)
- Executive Committee Meeting (for Executive Committee members only)
Post-Conference Activities (for members and staff only): Thursday, December 12 – Friday, December 13
- Hot Topics II & Regional Meetings (Thursday afternoon) – included in conference registration fee
- Post-conference training “Leadership in Action: Managing an Immunization Program” (Friday morning). Additional fee of $1000 per person. Our goal is to have at least 50 program managers and their leadership staff attend.
- Learning Objectives: Participants will learn to incorporate program effectiveness in grant-writing, programmatic activities, evaluation and reporting, including:
- How to assess available data sources
- How to identify geographic areas or population subgroups with low vaccination coverage
- How to propose and conduct activities to improve vaccination coverage within population subgroups
- How to create efficient performance measures and grant management tools
- How to write effective cooperative agreement proposals using measurable objectives, activities and goals
- Learning Objectives: Participants will learn to incorporate program effectiveness in grant-writing, programmatic activities, evaluation and reporting, including:
How can I book a room at the conference hotel?
AIM has secured a room block at the Hyatt Regency New Orleans with a special rate of $199 p/night plus taxes and fees. Please book your room using this link: https://www.hyatt.com/en-US/group-booking/MSYRN/G-AIMC
We recommend you book your hotel room early as there are a limited number of rooms available, and New Orleans is a popular destination!
Is there a conference agenda yet?
Please see the draft agenda here, and note that items are subject to change. Please reach out if you need something to submit for your travel request or have any questions.
The conference consists of leadership development training, collaborative meeting opportunities with colleagues, face-to-face time with CDC and other federal partners, and networking opportunities with partners in the immunization space.
Can my company/organization exhibit at the AIM conference?
Review the 2024 Exhibitor Prospectus for information on the benefits of exhibiting, the exhibit schedule, exhibit specifications, space assignments, and more. Please note that all new Corporate Alliance memberships and current Corporate Alliance membership upgrades must be submitted by November 1, 2024, to receive applicable conference benefits. Exhibit spaces are already reserved for current Corporate Alliance members. If you do not plan to attend and exhibit at this year’s conference, please notify AIM.
Complimentary conference registrations are included for each Corporate Alliance level:
- 1 for Silver-level members
- 3 for Gold-level members
- 5 for Platinum-level members
- 8 for Diamond-level members
To redeem your complimentary conference registrations, please use the codes that were sent to you by email. These codes may only be used by staff from your company and only used the number of times specified above for your level. Please coordinate internally on who from your company will use your codes. If at any time you need to check how many codes are remaining or have been used, please contact me. If you would like to bring additional staff, please register through your Corporate Alliance level (not as a Regular Attendee) at the registration fees below. Credit card payment is required at the time of registration.
If you are interested in exhibiting, please email Rachel Van Gundy.
Nonprofit Partners
Nonprofit organizations in the immunization space are invited to exhibit at the conference
for a discounted rate of $1,500. This rate includes one conference registration, one exhibit
booth, and conference attendee lists.
What if I have other questions?
Please reach out to Mackenzie Melton and Kristy Westfall, the AIM conference co-chairs.